Privacy Policy

We may collect the following categories of information:

A. Account Information

When you create an account or use the Services, we may collect your name, email address, company name, login credentials, billing details, user preferences, and related account information.

B. Uploaded Contract and Document Information

When you upload contracts, amendments, leases, purchase agreements, exhibits, schedules, addenda, due diligence documents, or other files, we collect and process the contents of those documents. This may include names, addresses, email addresses, phone numbers, property information, transaction terms, purchase prices, lease terms, deadlines, inspection periods, closing dates, financing dates, title deadlines, broker information, signatures, and other information contained in the uploaded documents.

C. Date Abstraction and Output Data

We collect information generated through the Services, including extracted dates, deadlines, summaries, abstracted milestones, contract terms, reports, dashboards, PDF exports, notes, corrections, and other outputs created from uploaded documents.

D. Payment and Subscription Information

If you purchase a subscription or paid feature, we may collect billing-related information. Payment processing may be handled by third-party payment processors. We do not intend to store full credit card numbers on our own systems.

E. Usage and Device Information

We may collect technical and usage information, including IP address, browser type, device type, operating system, referring URLs, pages viewed, features used, upload activity, error logs, system activity, and approximate location derived from your IP address.

F. Cookies and Similar Technologies

We may use cookies, pixels, local storage, analytics tools, and similar technologies to operate the Services, remember preferences, improve performance, understand usage, prevent fraud, and support marketing or analytics activities.

G. Communications

If you contact us, request support, submit feedback, or communicate with us, we may collect your contact information and the contents of your communication.

We may use information for the following purposes:

1. To provide, operate, maintain, and improve the Services.
2. To process uploaded contracts and generate date abstractions, summaries, milestone trackers, reports, dashboards, and related outputs.
3. To create and manage user accounts.
4. To provide customer support and respond to inquiries.
5. To process payments, subscriptions, renewals, and account administration.
6. To monitor performance, troubleshoot errors, and improve accuracy and functionality.
7. To protect the security, integrity, and availability of the Services.
8. To detect, prevent, and respond to fraud, misuse, unauthorized access, or unlawful activity.
9. To send administrative, transactional, product, security, and account-related communications.
10. To comply with legal obligations, enforce our agreements, and protect our rights.
11. To develop new features, improve document processing, and enhance user experience.
12. To perform analytics and understand how users interact with the Services.

DatePilot uses automated systems, software, optical character recognition, parsing tools, artificial intelligence, machine learning, language models, or other document-processing technologies to scan uploaded contracts and identify relevant dates, deadlines, and contract information.

When you upload a document, the Services may extract text and selected page images from that document and transmit that extracted content to third-party AI, OCR, hosting, database, and infrastructure providers solely to provide, secure, troubleshoot, and improve the Services. DatePilot currently stores extracted contract text and structured outputs in your account; uploaded PDF binaries may not be retained unless a feature expressly requires storage.

The Services are intended to assist users with contract date abstraction and milestone tracking. The Services do not replace legal, brokerage, accounting, title, escrow, property management, or other professional review. You are solely responsible for verifying all extracted information, summaries, dates, deadlines, and outputs against the original contract documents.

We do not guarantee that any abstraction, summary, report, or extracted date will be complete, accurate, or error-free.

You represent and warrant that you have all necessary rights, permissions, consents, and authority to upload any document or information to the Services.

You should not upload documents containing sensitive personal information, confidential third-party information, financial information, personal identifiers, protected health information, or other regulated information unless you are authorized to do so and the upload is necessary for your use of the Services.

You are responsible for reviewing uploaded documents and removing or redacting information that is unnecessary or that you are not authorized to share.

We may share information with the following categories of recipients:

A. Service Providers

We may share information with vendors, contractors, hosting providers, cloud storage providers, AI or document-processing providers, analytics providers, payment processors, email providers, customer support tools, security providers, and other service providers who help us operate the Services.

B. AI, OCR, and Document Processing Providers

Uploaded documents, extracted text, selected page images, and extracted data may be processed by third-party technology providers that support scanning, OCR, parsing, artificial intelligence, language model processing, data extraction, storage, or related technical functions. These providers may process information outside DatePilot's direct systems under their own security, retention, and processing controls.

C. Business Transfers

We may disclose or transfer information in connection with a merger, acquisition, financing, reorganization, sale of assets, bankruptcy, or similar transaction.

D. Legal and Compliance

We may disclose information if we believe disclosure is necessary or appropriate to comply with law, regulation, legal process, subpoena, court order, governmental request, or to protect our rights, users, property, safety, or the integrity of the Services.

E. With Your Direction or Consent

We may share information when you direct us to do so, such as when you export reports, download PDFs, share outputs, invite users, integrate with third-party tools, or otherwise authorize disclosure.

We do not sell uploaded contracts or document contents to third parties.

We also do not intend to use uploaded contracts for targeted advertising.

If our practices change, we will update this Privacy Policy and provide any legally required notices or choices.

We retain information for as long as reasonably necessary to provide the Services, maintain your account, comply with legal obligations, resolve disputes, enforce agreements, prevent fraud, maintain security, and support legitimate business purposes.

Uploaded documents, extracted data, reports, and user-generated outputs may remain in your account unless deleted by you, deleted according to account settings, or deleted according to our retention practices.

You may request deletion of certain personal information as described below. We may retain copies where required or permitted by law, including for backup, security, legal, compliance, fraud prevention, dispute resolution, or legitimate business purposes.

We use commercially reasonable administrative, technical, and organizational safeguards designed to protect information from unauthorized access, disclosure, alteration, or destruction.

However, no method of transmission, storage, hosting, encryption, cloud processing, AI processing, or electronic communication is completely secure. We cannot guarantee absolute security of information uploaded to or processed by the Services.

You are responsible for maintaining the confidentiality of your login credentials and for all activity under your account.

We understand that uploaded contracts may contain confidential business and transaction information. We use uploaded documents to provide and improve the Services, operate the platform, provide support, maintain security, comply with legal obligations, and perform related business functions.

You should not upload privileged, highly sensitive, regulated, or third-party confidential information unless you have determined that your use of DatePilot and its service providers is appropriate and authorized for that information.

You should not use DatePilot as the sole repository for critical transaction documents. You should maintain your own copies of all original contracts and verify all extracted dates and outputs independently.

We may use cookies and similar technologies to:

1. Keep you logged in.
2. Remember preferences.
3. Improve site performance.
4. Understand feature usage.
5. Diagnose errors.
6. Prevent fraud and abuse.
7. Support analytics and marketing.

You may be able to disable cookies through your browser settings, but some features of the Services may not function properly without cookies.

Depending on where you live, you may have certain rights regarding your personal information. These may include the right to:

1. Access personal information we maintain about you.
2. Correct inaccurate personal information.
3. Delete personal information.
4. Obtain a portable copy of certain personal information.
5. Opt out of certain processing, including targeted advertising, sale of personal data, or certain profiling, where applicable.
6. Appeal a decision we make regarding a privacy rights request, where required by law.

Colorado residents have rights under the Colorado Privacy Act, including access, correction, deletion, portability, and certain opt-out rights. Controllers generally must respond to authenticated consumer requests within 45 days, subject to applicable extensions and exceptions.

To submit a privacy request, contact us at:

Email: hello@date-pilot.com
Mailing Address: PO Box 100442, Denver, CO 80250

We may need to verify your identity before processing your request. We may deny or limit requests where permitted by law, including where fulfilling the request would interfere with legal obligations, security, fraud prevention, confidential information, trade secrets, or the rights of others.

If the Colorado Privacy Act applies to DatePilot, Colorado consumers may have the rights described above. Colorado law also requires certain privacy notices to describe consumer rights, methods for submitting requests, appeal rights, and controller contact information.

Categories of Personal Data We May Process

We may process identifiers, account information, commercial information, internet or network activity, approximate location information, professional or employment-related information, uploaded document contents, transaction information, and user-generated outputs.

Purposes of Processing

We process personal data to provide the Services, scan and abstract contracts, manage accounts, process payments, provide support, improve functionality, maintain security, comply with law, and operate our business.

Categories of Third Parties

We may disclose personal data to cloud hosting providers, software vendors, AI/OCR/document-processing providers, payment processors, analytics providers, communications providers, security vendors, professional advisors, legal authorities, and business transaction parties.

Sale, Targeted Advertising, and Profiling

We do not sell uploaded contracts. We do not use uploaded contracts for targeted advertising. We do not intend to use automated processing to make decisions that produce legal or similarly significant effects concerning users.

Universal Opt-Out Mechanisms

If we engage in processing subject to universal opt-out requirements, we will honor recognized universal opt-out signals as required by applicable law.

Appeals

If we deny your privacy request, you may appeal by contacting us at hello@date-pilot.com. Please include "Privacy Appeal" in the subject line and describe the request you are appealing.

The Services are intended for business and professional users and are not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided personal information through the Services, please contact us so we can take appropriate action.

DatePilot is designed for business, real estate, brokerage, property, transaction, and professional contract-management purposes. Information uploaded to the Services may relate to third parties, including buyers, sellers, landlords, tenants, brokers, lenders, title companies, property managers, and other transaction participants.

You are responsible for ensuring that your use of the Services complies with all confidentiality, contractual, legal, brokerage, regulatory, and professional obligations applicable to you.

The Services may contain links to third-party websites, integrations, tools, or services. We are not responsible for the privacy practices, security, content, or policies of third parties. Your use of third-party services is governed by their own terms and privacy policies.

DatePilot is operated from the United States. If you access the Services from outside the United States, you understand that your information may be processed and stored in the United States or other jurisdictions where our service providers operate.

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised effective date. Your continued use of the Services after an updated Privacy Policy is posted means you accept the updated policy, to the extent permitted by law.

For questions about this Privacy Policy or our privacy practices, contact us at:

DatePilot
Website: www.date-pilot.com
Email: hello@date-pilot.com
Mailing Address: PO Box 100442, Denver, CO 80250